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The best stapler in 2022

A woman using one of the best stapler guns to staple fabric
(Image credit: Jose Aljovin via Unsplash)

Even though we're in the digital era, the best stapler remains a vital piece of equipment to add to the toolkit of any creative business. Whatever your discipline, it's likely you'll need to staple documents at some point, however much you think you're working completely digitally. Think labels, messages, contracts and more.

All staplers are made differently, and we're here to help you decide which are the best for you. Clearly, the best stapler is strong, reliable and durable. The last thing you want is a broken or jammed bit of kit. When picking our top choices for this list, we thought of all of this, which includes an array of price points and use cases. Our guide is based on the consistency of customer reviews. Need more advice? Scroll down to the bottom of the article to find useful tips to help.

For more office essentials for creative businesses, see our guide to the best office chairs, the best pencil sharpener, the best printer and the best label makers. You might also want to see our pick of the world's coolest coworking spaces for some inspiration for your own workplace.

The best stapler available now

A product shot of the Bostitch Heavy Duty Office Stapler

(Image credit: Bostitch)

01. Bostitch Office Heavy Duty 40-Sheet Stapler

The best stapler for general use

Specifications

Dimensions: 4.29 x 9.52 x 17.4cm
Weight: 220g
Colour: various
Best for: everyday office use

Reasons to buy

+
Good value
+
Compact and ergonomic
+
Jamless technology

Reasons to avoid

-
May not handle quite as many sheets as it claims

Our choice of the best stapler overall is the Bostitch Office Heavy Duty 40-Sheet Stapler. While some compact staplers can only handle a few sheets of paper at a time, this tough cookie can staple at least a couple of dozen (it claims up to 40, but we think you'd have to be using very thin paper for that). This makes it very handy for anyone who needs to staple together a whole portfolio or proposal. Its no-Jam technology is designed to avoid those familiar frustrating jams you get with more flimsy staplers, and it opens 180 degrees for tacking or crafting use.

It's smart and compact, taking up little room on a desk (it can stand vertically as well as horizontally), and it's easy to carry around. A non-skid rubber base provides stability and protects your desk too. You can pick from a wide range of colours, including a bold metallic blue and purple, but there's also standard black or white if you're looking for a more sober look.

A product shot of the Swingline 747 Business Stapler

(Image credit: Swingline)

02. Swingline 747 Business Stapler

The best stapler for a smart look

Specifications

Dimensions: 18.9 x 4.93 x 6.2cm
Weight: 454–526g
Colour: various
Best for: general office use

Reasons to buy

+
Smart looks 
+
Very durable

Reasons to avoid

-
More expensive than other options

If you do want a stapler that really turns heads, the iconic Swingline 747 (yes, a stapler can be iconic!) is the best stapler for you. It's by far the most elegant and, dare we say it, even bling stapler on our list. Its double-coasted die-cast zinc construction and sleek, streamlined looks means it will fit at home in even the fanciest office, especially if you opt for the gold or silver finish.

As for the mechanics, you get a jam-resistant mechanism for accurate stapling on up to 25 sheets (if you use Swingline's own S.F. 4 Premium Staples, that is). It opens easily for tacking so you can use it on notice boards or walls, and the metal piece that goes under the paper rotates to create pin staples too.

product shot of the Plus staple-less stapler

(Image credit: Plus)

03. Plus PAPER CLINCH

The best stapler without staples

Specifications

Dimensions: 15.9 x 9.5 x 3.8cm
Weight: 109g
Colour: various
Best for: fastening up to five sheets of paper

Reasons to buy

+
Very lightweight and portable
+
No need to buy staples
+
Economical

Reasons to avoid

-
Can't handle many sheets of paper at a time

A stapler without staples? Yes, the ingenious Plus Paper Clinch is exactly that. Instead of using metal to fasten sheets of paper, it makes a small hole and tucks tiny pieces of the paper inside themselves to fasten the sheets together. It's easy to use and it's a lot more effective than you might expect. It's also highly portable, easily fitting into the palm of one hand.

Of course, the absence of staples makes this stapler more economical and more environmentally friendly, not to mention more friendly for your hands since there are no spikey staples to mess with. The clever mechanism also makes it more suitable for kids, and if you need to shred documents, there's no need to remove staples first. The Japanese-made product won a Red Dot Design Award for its smart innovation. The downside is that you can't staple more than around five sheets of paper at a time.

A product shot of the Electronix Automatic Stapler

(Image credit: Electronix)

04. EcoElectronix EX-25 Automatic Stapler

The best automatic stapler

Specifications

Dimensions: ‎17.78 x 4.83 x 6.99cm
Weight: 346g
Colour: Black or white
Best for: regular use

Reasons to buy

+
Automatic stapling with no need to press
+
Efficient

Reasons to avoid

-
Expensive 
-
Not so portable

The idea of an electric stapler might seem to smack of laziness but if you often find yourself stapling a lot of sheets of paper and multiple documents, the process can become tiresome. The EX-25 from EcoElectronix is an automatic stapler that's fairly heavy-duty, with the ability to staple up to 30 sheets at a time on AC or battery power. It makes it quicker to zip through stapling lots of copies of the same document, and with less danger of repetitive strain injury.

It has no less than 14 different settings for supreme adjustability. You can adjust the throat depth between .25 inches and 1.5 inches and lock it. It comes with 210 staples included, which is refreshing because a lot of staplers require you to buy some staples to get started. It does, however, require six AA batteries, which aren't included, if you want to use it on battery mode to free you from having to staple near a plug socket.

A product shot of the Rapesco long-arm stapler

(Image credit: Rapesco)

05. Rapesco ECO 790 Long-Arm Stapler

The best long-arm stapler

Specifications

Dimensions: 5.9 x 38.6 x 8.7cm
Weight: 740g
Colour: charcoal or white
Best for: stapling booklets

Reasons to buy

+
Solid build
+
Long reach for stapling spines
+
Takes several staple sizes

Reasons to avoid

-
Not the strongest long-arm stapler

If you need to staple thicker wads of paper or you want to make booklets, then you'll want a long-arm stapler for the flexibility to staple documents of different sizes and to create folded booklets with a perfectly stapled spine. The Rapesco ECO 790 is a heavy duty long-arm with a a full metal chassis and a front loading magazine. It has a calibrated adjustable paper guide/margin adjuster and offers a stapling depth of up to 300mm.

For thick documents, just be sure to use the right staples – this can take both 24/6 and 26/6mm staples to staple up to 25 sheets, or 24/8 and 26/8mm staples for stapling up to 50 sheets at at a time. The rotating anvil has both staple and pin settings and there's a magazine release button for easy full-strip loading. All in all, this is great value for a solid long-arm stapler that gives you the flexibility to staple booklets. It's also made from recycled materials, hence the ECO name.

A product shot of the Rapesco plier stapler

(Image credit: Rapesco)

06. Rapesco Plier Stapler

The best plier stapler

Specifications

Dimensions: ‎19 x 2.1 x 9.2cm
Weight: 480g
Colour: chrome
Best for: stapling a range of materials

Reasons to buy

+
Strong build 
+
Powerful mechanism
+
Can tackle a range of materials

Reasons to avoid

-
Not the cheapest

If you need to staple tougher materials, you're going to need more force than most desk staplers can deliver, and for that this all-metal pliers stapler from Rapesco is ideal. It functions just like a pair of pliers – you just squeeze the two handles together. It's still a reasonably compact device, but it can bind up to 70 sheets of paper at a time and can handle thicker material like card, canvas, sack cloth and plastic wrapping.

This all-terrain quality makes it ideal of customising boxes if you're selling things via an ecommerce site (see our guide to the best places to sell design online). It's also fairly comfortable to use. Although you need to use a bit of hand strength, it has a long contoured handle grip for comfort and leverage and a guard to protect your fingers.

A product shot of the Stanley Staple Gun

(Image credit: Stanley)

07. Stanley TR-45 Staple Gun

The best staple gun for crafts

Specifications

Dimensions: 18.1 x 15.6 x 3cm
Weight: ‎458g
Colour: silver
Best for: stapling to other surfaces

Reasons to buy

+
Powerful enough for more jobs
+
Great value

Reasons to avoid

-
Maybe too clunky for some tastes

If you need to staple things to a surface like a wall or a frame, then you're getting into staple gun territory. Some staple guns look more like power tools than staplers and might look a bit out of place in an office setting, but this relatively lightweight staple gun from Stanley has a toned-down all-metal design. 

Its svelte form makes it maneuverable enough to access tight spots, and the chrome-plated steel construction makes it a durable tool with a jam-clear mechanism so you don't lose time rooting out jammed staples. The bottom loading mechanism is easy to use and there's a handle lock for safe storage, making this our top choice as the best staple gun for crafts.

A product shot of the Swingline Mini Stapler

(Image credit: Swingline)

08. Swingline Tot Mini Stapler

The best mini stapler

Specifications

Dimensions: 12.45 x 6.35 x 9.91cm
Weight: 22.68g
Colour: Various
Best for: stapling up to 12 sheets of paper

Reasons to buy

+
Small and portable
+
Very cheap

Reasons to avoid

-
Cannot handle many sheets of paper or thicker materials

A lot of mini staplers are fairly flimsy things that spend most of their lives getting jammed. They also usually take mini-staples, which aren't as strong as the standard size and tend to get twisted. But Swingline has hit an interesting middle ground with this mini stapler, offering a device that's both very compact but takes regular-sized staples. 

It offers surprisingly good leverage for a mini stapler and performs as well as a lot of larger desktop staplers, the only different being its lower capacity and perhaps its durability since its made mostly of plastic. A curved piece of metal at the back serves as a staple remover, although it does tend to fling staples across the room. Loading is very easy. The tab that holds staples in place is a little temperamental, sometimes popping open, but this is the best stapler for this price and size.

How should I choose the best stapler for me?

Staplers come in a huge range of shapes, sizes and weights, which means the best stapler for you will depend on what you want to use it for. If you're only going to use a stapler to fasten a few sheets of paper together, you can get away with a fairly lightweight option, which offers the advantage of being portable so you can easily move it from desk to desk or even carry it around with you. 

We've rated the Bostitch Office Heavy Duty 40-Sheet Stapler as the best stapler for general use since it's small, portable and also fairly resistant. You might even get away with a very small stapler like the Swingline Tot Mini Stapler at number eight, and the Plus Paper Clinch at number three is a novel solution if you don't need the strength of metal staples. However, if you need to staple booklets or thicker supports like card, plastic or textiles, then you'll want a more heavy-duty tool, probably a long-arm stapler, a plier stapler or even a staple gun.

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Joe is a regular freelance journalist and editor at Creative Bloq. He writes news and features, updates buying guides and keeps track of the best equipment for creatives, from monitors to accessories and office supplies. A writer and translator, he also works as a project manager at London and Buenos Aires-based design and branding agency Hermana Creatives, where he manages a team of designers, photographers and video editors who specialise in producing photography, video content, graphic design and collaterals for the hospitality sector. He enjoys photography, particularly nature photography, wellness and he dances Argentine tango.

With contributions from